Consolidating pst files outlook 2016
If you like to have more control over the merging process, then manually copying over your previous archive into the new Master Archive is the recommended way to go.Especially when the copying process fails, it is easier to determine where it went wrong so you can prevent creating duplicates when resuming.There are several merging options available such as eliminating duplicates, skipping the Deleted Items and/or Junk Email folder. There is also an option simply join the pst-files together so that each pst-file has its own folder structure within a new or existing pst-file or mailbox.This is a great option to add data of a colleague that has just left the company to your own mailbox.Over the years, I’ve created many archive files (I used to archive by month and then later by year as space became less of an issue).I still use them as a reference sometimes and I’d like to combine them into one big archive as it is easier to manage and simplifies searching as well. Sadly, there is no easy way to merge them directly but there are some workarounds for this.These instructions assume you've already exported your Outlook email, contacts, and calendar from another instance of Outlook, and now you want to import them to Outlook for Office 365, Outlook 2016, 2013, or 2010.Tip: If you want to retrieve only a few emails or contacts from an Outlook Data File (.pst), you can open the Outlook Data File, and then, in the navigation pane, drag and drop the emails and contacts from file to your existing Outlook folders.
To selectively move the contents of some folders from one data file to another, you can use drag and drop or the Move to folder command.As technically an archive is no different from any other pst-file, you can reconnect them to Outlook to access and view their contents via; File- Open Outlook Data File…Since you are going to create one big archive, I recommend that you start off with a new pst-file which will become your “Master Archive” and then copy the contents of all your archives into this single archive instead of appending any existing archive.This way, you’d still have the original in case a merge goes wrong.So it’s no surprise that Microsoft continued the tradition of allowing users to create PST files in its latest email client – Outlook 2016.The process is very similar to previous versions of Outlook – just follow the screenshots below to get started.When you go for the Import option, keep in mind the following 4 things; If you find the above process too much work or if you find yourself regularly needing to merge pst-files, then using Stellar Merge PST might be the solution for you.Stellar Merge PST isn’t actually an Outlook add-in as it works as a standalone application.Use Stellar Merge PST software to merge or join multiple Outlook PST files into a single file. Merge or join all data items such as Emails, Contacts, Notes, Calendars, Tasks, and Journals without altering the data of the original PST files. This method also gives you the opportunity to adjust the folder structure or combine folders with a similar topic but a different name.You could use the Import option as well to import your original archives into a new “Master Archive”.